Why you should plan your corporate event in advance

By Darcy Allen /Melbourne Venue Expert

Tue 2nd Apr 2024 Corporate Venues

Why you should plan your corporate event in advance


When it comes to orchestrating a corporate event that leaves a lasting impression, few decisions hold as much weight as selecting the venue. In fact, it’s often the very first task on the event planning checklist – and for good reason. Choosing the right venue sets the tone for the entire event, influencing everything from logistics to attendee experience. 

Whether you’re gearing up for a conference, an EOFY party to end all parties, or a product launch that’ll make waves, ensuring you book your venue well in advance can truly set the stage for success. 

Let’s explore why booking your venue for a corporate event is not only the initial step but also a vital one in shaping the overall success of your occasion.

1. First pick of a wide selection of venues

Availability is paramount when it comes to securing the perfect venue for your corporate event. By booking early, you open the door to a plethora of options, ensuring you have a wider selection of venues to choose from. This not only enhances your chances of securing your preferred location but also increases the likelihood of securing your desired date. With popular venues often booking up months in advance, acting swiftly ensures that you have the pick of the litter and can secure a venue that aligns seamlessly with your event vision.

2. Adequate planning time

Timing is everything when it comes to organising a successful corporate event, and booking your venue early affords you the luxury of ample planning time. By securing your venue well in advance, you gain the invaluable opportunity to meticulously plan and organise every aspect of your event with precision and care. This includes coordinating catering services, arranging entertainment, and attending to any other essential components that contribute to the overall success of your event. With the pressure of securing the venue out of the way, you can dedicate your time and energy to crafting an unforgettable experience for your attendees.

3. Avoid last-minute stress

By proactively securing your venue well in advance of your event deadline, you shield yourself from the scramble and uncertainty that often accompany last-minute arrangements. Instead of succumbing to the frantic rush to find a suitable location as the deadline looms closer, early booking provides you with peace of mind.

4. Enhanced flexibility of time and date

Booking your event space well in advance comes with the freedom that allows you to select the date and time that seamlessly aligns with the schedules of your key stakeholders and attendees. This flexibility serves as a strategic advantage, empowering you to accommodate the diverse needs and commitments of your event’s participants.

5. Guaranteeing your preferred venue

Booking early means you won’t miss out on the hottest venue in town – especially in high-demand locations. Waiting too long can leave you scrambling for less-than-ideal alternatives. By reserving your venue well ahead of time, you secure your place before others snatch it up.

6. Peace of mind

Having peace of mind is such a relief when you’re planning an event, isn’t it? Just knowing that your venue is locked in well before the big day takes a load off your shoulders and lets you focus on all the other details without that constant worry in the back of your mind. With the venue sorted early on, you can dive into planning the fun stuff like entertainment, catering, and making sure your guests have a fantastic time.

7. Ensuring vendor availability

Securing your venue early not only guarantees your event space but also ensures access to sought-after vendors such as caterers, stylists, props, and entertainment. These popular services tend to have busy schedules and get booked up rapidly, especially during peak event seasons. By finalising your venue choice well in advance, you gain the advantage of securing these essential services before they become unavailable. This early action not only saves you from the disappointment of missing out on your preferred vendors but also allows you to plan your event with confidence.

Running out of time to book a venue? Talk to us

At Venue Crew, we’ve often been told we’re miracle workers or genies when it comes to helping people find the perfect venue for their corporate event. We like to think we’re simply passionate about delivering exceptional value. 

If you’ve got an upcoming event in mind and the date is fast approaching, don’t panic. Just let our Venue Specialists assist you in locating and booking the ideal venue for FREE. Tell us your location and how many attendees, and we’ll match you to the best venue. It’s really that simple.

Don’t waste anymore time: reach out to us now!

Venue Crew

Hi I'm Darcy, and I can help you find the perfect venue for your upcoming event, would you like some help?

1 Speak with Darcy