Last call: Snap up a Christmas party venue
Let’s be honest: December may still feel a little way off, but if you’re responsible for booking the office Christmas party venue, September is crunch time. This is the month when the best venues are being secured, and the opportunity to find the perfect space is closing fast.
September is your sweet spot. The most desirable dates are still available, packages are often more flexible, and you still have time to compare options that suit your team. Leave it another month, and you risk explaining why the Christmas party is happening at a time or place no one was hoping for.
Let’s get into why now is the perfect time to lock in your venue, plus our top tips for a Christmas party everyone will be toasting you over!
Prime dates are almost gone
When it comes to end-of-year parties, timing is everything. Friday evenings are the first to go, closely followed by Thursdays. By October, the most popular venues are often fully committed, and what remains may not suit your vision.
Booking now means you still have options: a Friday night celebration, a Thursday evening gathering, or even a weekend lunch. Acting in September keeps those choices open.
Costs rise the longer you wait
Venues know how valuable their December dates are. By October and November, prices climb and packages become less flexible. Early bookers, however, can often secure more competitive rates and inclusions, making their budget go further.
Confirming your venue this month ensures you’re not paying a premium later simply to secure a space.
Entertainment and suppliers are in demand too
It isn’t only venues that are under pressure. DJs, musicians, stylists, AV support, and entertainers are also being booked months in advance. Waiting too long can leave you with fewer options and higher costs.
By securing your venue now, you can also confirm these extras while the best choices are still available.
Wildflower at Como The Treasury, Perth
Planning ahead reduces stress
A Christmas party should be enjoyable for everyone, including the organiser. Booking in September gives you time to plan calmly and communicate early. Menus can be finalised, dietary requirements noted, and invitations sent out well ahead of time.
This makes for a smoother planning process and a more polished event. It also gives colleagues plenty of notice, improving attendance and enthusiasm.
Tips to make December effortless
If you’d like December to be all about celebration rather than logistics, these steps will help:
- Secure your venue in September to keep your options open.
- Confirm entertainment early while the best choices are still available.
- Finalise menus and drinks packages well in advance.
- Consider transport arrangements for easy access and a safe journey home.
- Add one memorable element, such as a photo booth, feature cocktail, or themed décor.
- Communicate early with save-the-dates and invitations to maximise attendance.
Follow these steps and, by the time December arrives, the only thing left to do will be to raise a glass and enjoy the occasion.
How our team can help
At Venue Crew, we specialise in connecting companies with the right venues for their Christmas parties. We know which spaces still have availability, which are filling quickly, and which hidden gems could be the perfect fit.
By locking in your venue now, you can head into the festive season confident that your event will not only run smoothly but also reflect the effort and energy your team deserves.
September could be your last chance to book the venue you actually want, at a price that works, with suppliers you trust. From October onwards, it’s slim pickings. So get ahead, secure your spot, and relax knowing the biggest decision of the season is sorted.
Need a venue at the last minute?
Venue Crew’s specialists can help you find the right space: quickly, within budget, and for free. Reach out to a Venue Crew Specialist today about your last minute corporate event.
