Citymapper Company Celebration
The challenge
Citymapper approached Venue Crew to help source the perfect venue for a company celebration in Central London. The client contact, Francesca Avery, already had experience working within the events industry, which meant she had a clear vision for the type of experience she wanted to create for her team. Thanks to an existing relationship with Venue Crew, the process was collaborative, efficient, and highly tailored from the outset.
The brief was for an evening standing reception that felt social, energetic, and memorable — ideally at a rooftop venue with exceptional views or a space that offered a fun and vibrant atmosphere. With more than 200 guests expected to attend, the venue also needed to balance practicality with style, ensuring accessibility for staff travelling from the office while still delivering a premium experience.
Timing was another important factor. The client was working within a relatively tight planning window and needed quick turnaround times on venue options, pricing, and availability. Francesca wanted a streamlined process with minimal stress, while still ensuring the event delivered a strong impact for attendees.
Key Requirements
- Capacity for 200+ guests
- Central London location
- Rooftop venue or fun social atmosphere
- Drinks and canapé package
- DJ and entertainment support
- Wet weather contingency option
- Easy access from the client’s office
- Venue within budget parameters
The VenueCrew solution
Because Francesca already had a strong idea of the style and atmosphere she wanted, Venue Crew was able to move quickly into the venue sourcing process. After discussing the event goals, guest experience, and budget considerations, a curated shortlist of Central London venues was presented that aligned closely with the brief.
Venue Crew focused on venues that could comfortably accommodate a large-scale standing reception while also delivering a memorable backdrop for the celebration. Rooftop venues with skyline views, strong event support teams, and flexible hospitality packages were prioritised throughout the search.
Wagtail Rooftop Restaurant, Bar & Terrace quickly emerged as the standout choice. The venue ticked every box for the client — from its panoramic London views and stylish interiors to its convenient central location close to the Citymapper office. The venue’s aesthetic perfectly matched the atmosphere Francesca wanted to create: sophisticated yet relaxed, with enough energy to feel like a true celebration.
Practical considerations also made the decision easy. Wagtail offered an excellent wet weather backup option, in-house catering with drinks and canapés, and an experienced events team who assisted with organising a DJ for the evening. The pricing structure was another major advantage, with no venue hire fee required and only a minimum spend commitment, helping the event remain comfortably within budget.
Coordinated Event Elements
- Venue sourcing and shortlist curation
- Budget and package comparisons
- Rooftop venue selection
- Drinks and canapé catering package
- DJ coordination through venue events team
- Wet weather contingency planning
- Guest capacity and flow planning
- Fast-tracked booking and contract coordination
The results
The Citymapper Company Celebration was a huge success, delivering a vibrant and memorable evening for more than 200 guests in the heart of London. Guests enjoyed stunning rooftop views, seamless hospitality service, and a lively atmosphere that perfectly reflected the company culture.
Despite the tight turnaround timeframe, Venue Crew was able to streamline the venue search and booking process, helping the client secure their ideal venue within the same week of making the initial enquiry. Francesca praised the efficiency of the process, noting how quickly suitable options were presented and how stress-free the experience felt from start to finish.
The partnership between Venue Crew and Wagtail ensured every logistical detail was handled smoothly, from catering coordination to entertainment arrangements. By leveraging strong venue relationships and a highly tailored sourcing approach, Venue Crew helped Citymapper save valuable planning time while delivering an event experience that exceeded expectations.
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